Removing a Copier at the End of the Lease: Who Pays – You or the Supplier?

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As with any other type of contract, your copier lease is detailed, full of legal jargon and fine print. If you’re like most people you haven’t read the entire document word for word – just the important parts regarding monthly lease charges, maintenance fees and perhaps the length of the agreement.

You may want to retrieve your contract and take a closer look at the terms and conditions of your lease before it expires, as you may have committed to paying a hefty copier removal fee at the end of your term. Read on to find out what to look for, and how to determine who pays for what.

Common Copier Lease Terms

The majority of copier leases run between three and five years or 36 and 60 months. At the end of this term the customer typically has one of two options:

1. Pay the Vendor to Retrieve the Equipment – This can add up to an exorbitant amount as the fees for copier removal are based on two distinct areas:

Preparation- A significant amount of work goes into preparing a copier to be moved, including removing any liquid materials from inside and decommissioning the hard drive to erase all your confidential information. From there the unit must be carefully packaged to prevent damage during transit.
Removal – Many copiers or MFP’s weigh several hundred pounds, greatly increasing the cost of shipping. Add to this insurance and transit fees and you could be facing a bill upwards of $500 dollars.

2. Return the Equipment Yourself – This involves the customer packaging and returning the equipment to a destination set forth in the agreement, potentially across the country and facing the same challenges as outlined above.

It’s imperative that you know ahead of time what your end of term obligations are when it comes to copier removal. Before you sign your next lease explore this hidden cost and consider partnering with Xerox, who offers its customers serious advantages in this area. Ask your vendor about your options in order to make an informed decision and reduce your overall printing budget while increasing your company’s bottom line.

To find out how much your business is currently spending on print, click here for your free print assessment: